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Overtime, Straight Time, or No Time

Today’s burning question: My fire department works a three shift schedule on a 12 day pay cycle. We work four complete 24 hour tours during this time for a total of 96 hours. We get paid overtime for anything over 91 hours per FLSA. This means there is a built in 5 hours of overtime each pay cycle.

The problem is if we use a vacation or sick day during a given cycle, we get charged for 24 hours of sick or vacation time, but only get paid the 91 hour salary. In other words, we lose the 5 hours of overtime we otherwise would have received.

Our contract acknowledges that we lose our built in OT upon using any sick or vacation time, but I don’t think we should get charged the full 24 hours of sick or vacation time and only paid for 91 hours. Is this legal for them to do this?

Answer: This is a complicated one.

Let’s start with the basics: Before a firefighter is entitled to overtime under the FLSA, he/she must work 53 hours per week, or 212 hours in a 28 day period. The department must designate a pay period that is between 7 and 28 days, so your department can lawfully select a 12 day cycle. The correct maximum hour figure for a 12 day cycle is 91 hours.

The bad news: The FLSA does not require an employer to give you sick or vacation time. If your employer chooses to give you such time… well… I suppose the FLSA considers it a bonus.

Under the FLSA an employer only has to include the hours you actually work when determining if you are entitled to overtime. Sick leave or vacation time do not count toward hours worked. As such if you do not actually work the maximum hours  required (91 minimum to be eligible for overtime) – they do not have to pay you overtime for any combined work-sick-vacation hours that exceed 91 UNLESS your hours actually worked exceed 91.

Now – that is the law under the FLSA – but it is only part of the equation.

If your CBA were to authorize 5 hours of overtime per 12 day period whether you worked 96 hours or not, then contractually you would be entitled to the OT even though the FLSA would not require it… However, as you indicated your CBA seems to acknowledge the practice. But just what does the CBA acknowledge? Is it simply that you will not receive OT? What about the 5 hours?

That is the bigger question. Are you (a) getting shorted on your pay in that you should get 96 hours of straight time when you use a sick or vacation day OR (b) should you only be charged 19 hours of sick/vacation time for the first sick or vacation day used each week?

Without seeing the actual CBA language and researching past case law interpreting similar provisions – it is hard to draw a firm conclusion.  What is clear is that the issue is not an FLSA question, but rather is contractual in nature. As such it will likely require a grievance to resolve. The department may argue the existence of a past practice of only paying  91 hours – even though your hours worked plus sick leave used equals 96 hours – but it would appear that you have a good faith argument that you are being shorted one way or the other.

IMHO they should either be paying you 96 hours of straight time when you use a sick or vacation day OR they should only charge you 19 hours for sick or vacation time.

Certainly if any of the other Legal Eagles out there care to weigh in – I’d appreciate it. Am I missing something?

Posted in Burning Question, FLSA, Wage and Hour

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Pittsburgh Settles FLSA Overtime Suit By Officers

The city of Pittsburgh has settled a class action lawsuit filed in federal court by fire officers claiming they were wrongfully denied overtime compensation.

The suit was originally brought last August by Deputy Chief Harry Scherer, Battalion Chief Robert Cox and Captain Edmund J. Farley under the Fair Labor Standards Act (FLSA). The officers claim they were wrongfully denied overtime for hours worked in excess of 212 in a 28 day period (or an average of 53 hours per week).

The city’s position was the officers were exempt supervisory employees ineligible for overtime. However, under revisions to the FLSA in 2004, virtually all line firefighting positions must be treated as hourly positions.

Over fifty other fire fighters subsequently joined the suit. The case was recently assigned for mediation prior to the settlement being announced. The exact terms of the settlement have not been released, nor do they appear in any court documents.

The suit sought back pay going back three years, the maximum FLSA allows recovery for. The city had settled a similar lawsuit in 2011 filed by police officers,  paying more than $900,000 in penalties and attorneys’ fees.

Here is a copy of the original complaint. Pittsburgh

The department has been in the news lately as local officials struggle to cope with overspending on overtime. Given that the department is 140 firefighters short, the overtime problem should come as no surprise. Of course that does not stop some politicians from placing the blame on the firefighters…


 

 

Posted in Civil Suit, FLSA, Municipal Liability, Politics, Wage and Hour

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Compensation for On Call Time

Today’s Burning Question: I work for a combination department. We have paid staff from 0700 to midnight, supplemented by volunteers. Our chief assigns the paid staff to be on call three times a month from midnight to 0700 time period. We are paid only if there is a call. Would this violate the FLSA since we are not free do what we want during those hours?

Answer:  The FLSA, or Fair Labor Standards Act, requires that paid employees (full-time or part-time) be compensated for all hours worked. On-call time is generally not considered to be hours worked unless the restrictions placed upon the employee are so restrictive that the employee cannot engage is his/her our pursuits.

Both Fire Officer’s Legal Handbook and Legal Considerations for Fire and Emergency Services  address this topic – and provide a much more detailed discussion of this issue, but the bottom line is: if a fire department imposes so many restrictions on an employee’s “on-call” time that the time ceases to be their own, then the employee must be compensated as if they were working. Some of the factors to be considered are:

  • Do the on-call restrictions require an employee to be immediately available (eg. respond to the scene within 10-15 minutes), or merely available within 1-2 hours;
  • Is the consequence of not responding merely a missed overtime opportunity or can the employee be disciplined;
  • Do the on-call situations occur so frequently that the employee cannot plan to engage in his/her own pursuits (ie. do call outs occur with such frequency that it is impossible to plan personal activities, or do they occur less frequently);
  • When an on-call situation occurs, how burdensome is it? (Note: Firefighters who have to respond to an emergency would be on the more burdensome end of the scale compared with, say, an IT person who may merely have to return a phone call, and then can return to his/her normal activities.)

Minor inconveniences (eg. no drinking while on-call) would generally not cause an on-call situation to become so burdensome as to require compensation.  The focus is on whether the employee can generally utilize those on-call hours for his/her own benefit.  If so, then the employee does not have to be paid for them. If not, the on-call hours are considered to be hours worked and are compensable.

Like many things in the law, at each extreme the outcome is usually clear…. but in between there is an enormous gray area.

PS – in followup to yesterday’s post… I looked through the 2012 cases again at length today and could not find another precedent setting case worth discussing… most disappointing.

Posted in Burning Question, FLSA, Wage and Hour

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DC Holiday Blues

Posted in Labor Law

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Honolulu Medics Allege FLSA Overtime Violations

EMTs and paramedics have filed a Fair Labor Standards suit against the city and county of Honolulu claiming they have been wrongfully denied overtime compensation. The suit was filed in U.S. District Court for the District of Hawaii.

Medics claim they have not been paid overtime for all the hours they work in excess of 40 hours per week. The suit seeks compensation for those extra hours going back three years, the maximum period that employees are allowed to go back under the FLSA. It also asks the court for an injunction against further violations, along with penalties and attorneys fees.

Paramedic Sonya Adams is one of the lead plaintiffs in the case. She was quoted as saying  “Every pay period employees enter our time correctly, but when we get our paychecks, there are shortages in overtime for many of us that can take as long as six years to correct. We love our jobs and helping people in emergency situations, but none of us can afford to wait six years to get paid.

Plaintiff’s attorney, Carl Varady was quoted as saying “All employers including the City must obey federal overtime law and regulations. Honolulu residents receive valuable and life saving services from their EMTs and Paramedics. Federal law requires that they be paid overtime when they work more than 40 hours in a week.”

More on the story.

UPDATE: 12/19/2012: Here is the Complaint in the Adams suit. HonoluluEMS

Posted in Civil Suit, EMS, FLSA, Municipal Liability, Wage and Hour

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Pittsburgh Officers Sue Under FLSA

Three ranking officers of the Pittsburgh Fire Bureau have filed suit under the Fair Labor Standards Act claiming that PFB officers have been wrongfully denied overtime compensation.

Deputy Chief Harry Scherer, Battalion Chief Robert Cox and Captain Edmund J. Farley filed suit yesterday seeking overtime compensation they and other officers are owed under the 2004 revisions to the FLSA.

The 2004 revisions clarified the “executive exemption” making most firefighters for whom fighting fires and responding to emergencies is a primary responsibility eligible for overtime compensation after 212 hours in a 28 day period (or an average of 53 hours per week). Historically, many fire departments have considered all officers to be executives, and therefore exempt from overtime requirements. That exemption now  applies only to ranking officers who’s primary responsibility is not responding to emergencies.

The lawsuit seeks back pay from July 2009, as the FLSA only allows workers to go back 3 years. The city had settled a similar lawsuit last year filed by the Police officers by paying more than $900,000 in penalties and attorneys’ fees.

More on the story.

Posted in Civil Suit, FLSA, Municipal Liability

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City Sues Firefighters Over Overtime Question

Posted in Civil Suit, FLSA, Labor Law, Wage and Hour

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Anti SLAPP Laws and the DC LT OT Debacle

Last week Dave Statter asked me to look into a case out of Washington, DC, where a fire lieutenant accused of working excessive overtime sued a local TV station claiming its coverage defamed him. The case was recently dismissed under a law called an Anti-SLAPP law.

I’m going to do my best to explain the issues – but please understand that this is a complicated area of the law. It also is a lesson to us all in how well intentioned laws enacted to protect the “little guy”, can end up being manipulated by big corporations to protect their interests.

Let’s start with the facts. DC Fire & EMS Lieutenant Richard Lehan was the top overtime earner in the department between 2008 to 2010. When the story broke back in 2011, politicians were pushing each other out of the way to be the first to condemn Lt. Lehan and blame former Fire Chief Dennis Rubin for allowing him to work so many hours.

I have a different take. As a shift commander in Providence, I was the one who had to make the phone calls to fill empty spots on fire trucks. I did it for over 8 years as a deputy chief, and for 9 years prior to that I did it occasionally as a battalion chief filling for the deputy.

Like many fire departments, Providence had a lot of overtime because the city leaders realized it was cheaper to pay firefighters overtime than hire enough firefighters to eliminate it. (Note: it is roughly a 25-30% savings for the community for every overtime hour worked compared with the hourly cost of hiring additional personnel with benefits – but that’s another story). As a result, we had so much overtime that on many days it was hard to find enough personnel willing to work. Friday and Saturday nights, Superbowl Sunday, Mother’s Day, Father’s Day, school vacation weeks, the holidays – the shifts when it was inconvenient for others to work – it was hard to find willing personnel. Those situations forced us to order firefighters to work – firefighters who expected to be able to go home, who wanted to go home, who’s family expected them to be home – including some who were under a court order to have visitation with their children – I had to order to work under threat of discipline in order to properly staff the trucks

When we found ourselves in that “ordering” situation, we had other firefighters who were willing to step forward and agree to work without being ordered. Some may have been at or over the maximum number of hours permitted – but the option was to order a firefighter who does not want to work, or allow a firefighter who does want to work. My assumption is that Lt. Lehan is the kind of firefighter who would work when ever needed, as often as possible, regardless of how many hours they have already worked that week. Because of folks like Lt. Lehan other firefighters got to go home when they were supposed to, to attend Christenings, little league games, visitation, and parents nights like normal parents.

Apparently when the story of Lt. Lehan’s overtime broke, Fox’s DC affiliate WTTG-TV covered it but left out the kind of background information I just provided. Instead, WTTG-TV portrayed Lt. Lehan in an unflattering light. The station also misstated some of the figures, and falsely claimed that Lt. Lehan and his brother controlled the assignment of overtime.

In an effort to clear his good name and set the record straight, Lt. Lehan sued WTTG-TV alleging defamation.  Defamation is a civil tort involving damage to a person’s reputation through the publication of false, harmful, and unprivileged statements made to others. While we could spend days talking about defamation – and the various defenses – keep in mind that definition: damage to a person’s reputation from the publication of false statements.

The news station responded with a somewhat unconventional defense: that Lt. Lehan’s suit was a SLAPP suit and should be dismissed under DCs Anti-SLAPP law.

SLAPP stands for strategic litigation against public participation. It is a term that refers to suits filed by powerful interests intended to intimidate or silence critics by burdening them with the high costs of litigation. SLAPP suits are filed not to win, but to raise the cost of a course of action as a way of silencing debate or criticism. The fact that powerful interests would utilize teams of lawyers to financially bury well intentioned advocates of public interest cases (who typically had less money) – prompted legislatures around the country to adopt Anti-SLAPP laws.

Essentially, an Anti-SLAPP law is a law that gives a defendant to a SLAPP suit a defense – one that allows a court to dismiss the case at a very early stage.  At its core, an Anti-Slapp law is intended to protect the Davids of the world from the Goliaths. Jurisdictions differ in the criteria for a SLAPP suit. Some states require that the defendant have recently filed a complaint or communication with a governmental entity over an issue of public concern. Other states consider a suit to be a SLAPP suit if the defendant has merely raised a concern to the public.

Back to Lt. Lehan and WTTG-TV. When Lt. Lehan sued WTTG-TV for defaming him, the news station claimed that the suit was a SLAPP suit intended to silence their efforts to expose wrongdoing in DC Fire & EMS. Despite the fact that it was Goliath who was claiming that David was being unfair, the court sided with WTTG-TV and dismissed the suit. The court concluded that Lt. Lehan’s suit was a SLAPP suit, which shifted the burden on to Lt. Lehan to establish a likelihood of success on the merits of the case if it were to go to trial.  In the court’s opinion, Lt. Lehan somehow failed to prove a likelihood of success… that he had been defamed.

I apologize for the length of this explanation – but in truth I have barely scratched the surface of the case, and the problems with SLAPP suits and Anti-SLAPP laws. Hopefully this explanation along with Dave Statter’s coverage provides you with a better understanding of the issues.

If you have questions, ask away in the comment section!!!

Posted in Civil Suit, Constitutional Rights, First Amendment, Politics, You Can't Make This Stuff Up

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FLSA and Volunteers

Today’s burning question is one that has come up before, and will no doubt come up again: I am the new chief of a mostly volunteer fire department. The six career firefighters, who are all former volunteers, have never been allowed to volunteer their services after hours. They work five days a week, fifty hours a week total. All have expressed to me their willingness to respond to alarms on nights and weekends. Can I let them?

Answer: The short answer is, yes you can allow them to respond to alarms outside their normal hours, provided you are willing to pay them overtime. The long answer is…. well… complicated and involves the Fair Labor Standards Act (FLSA).

Under the FLSA, hourly employees are entitled to overtime compensation after 40 hours a week. There is an exception for public sector firefighters known of the 207K exemption that allows them to work up to an average of 53 hours per week (212 hours in a 28 day period) before overtime is triggered. The distinction between public and private sector departments is important because if your department is a volunteer fire company (a private sector entity) – you may owe your personnel overtime for all hours worked over 40. If your department is a municipal department, a fire district, or other public sector entity, then your firefighters can work their current fifty hours a week at straight time (hourly) rate or for a salary without triggering overtime.

While often misunderstood by firefighters, the FLSA requirement that all hours worked for an employer (even volunteer hours) must be counted as compensable hours worked – actually makes a lot of sense. There are many unscrupulous employers out there who would be all too happy to find ways to induce their employees to “volunteer” to work extra hours if the law permitted them to. While most employers trying to exploit the volunteer angle would not be fire departments – the truth is there would be some departments that would. Hence the FLSA does not allow an hourly employee to “volunteer” for his/her employer without compensation.

Posted in Burning Question, FLSA, Volunteers, Wage and Hour

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Patterson Firefighters Grieve Withholding of Storm Related Overtime Pay

Patterson, New Jersey, Firefighters IAFF Local 4577 have filed a grievance against the city of Patterson over the non-payment of overtime wages for work performed during the flooding associated with Hurricane Irene and Tropical Storm Lee last September. The grievance is similar to one filed last month by the Patterson Police union over the same issue. Between the two locals, the total amounts alleged to be owed exceed $200,000.

The payments appear to be mired in city council action. The council is said to be investigating the overtime and have asked for additional information to “authenticate the additional hours worked.”

Most states have a statute that specifies the time frame that an employer has to pay wages to employees following days that the work is performed. In New Jersey, the law reads as follows:

34:11-4.2. Time and mode of payment; paydays

Except as otherwise provided by law, every employer shall pay the full amount of wages due to his employees at least twice during each calendar month, on regular pay days designated in advance by the employer…. The end of the pay period for which payment is made on a regular payday shall be not more than 10 working days before such regular payday, provided that if the regular payday falls on a nonwork day payment shall be made on the preceding work day.

Basically, overtime wages must be paid within ten days from the closure of the next pay period following the hours worked. The law allows an employer to withhold wages that are disputed:

34:11-4.8. Dispute over amount of wages

a. In case of a dispute over the amount of wages, the employer shall pay, without condition and within the time set by this act, all wages, or parts thereof, conceded by him to be due, leaving to the employee all remedies to which he might otherwise be entitled, including those provided under this act, as to any balance claimed.

b. The acceptance by an employee of a payment under this section shall not constitute a release as to the balance of his claim and any release required by an employer as a condition to payment shall be in violation of this act and shall be null and void.

However, in the event that an employer is found to wrongfully withhold funds, the penalties are substantial – and include a criminal offense. Take a look:

34:11-4.10. Violations

Any employer who knowingly and willfully violates any provision of 34:11-4.1 et seq. shall be guilty of a disorderly persons offense and, upon conviction for a violation, shall be punished by a fine of not less than $100 nor more than $1,000. Each day during which any violation of this act continues shall constitute a separate and distinct offense. …

When you consider that each employee who was wrongfully denied overtime is a separate violation, and that each day between September and December is a separate violation, the cost to Patterson could be enormous – if they are found to have “knowingly and willfully” violated the statute.  While at present the case is a contractual grievance (the local alleges the collective bargaining agreement was violated), New Jersey statutes authorize the Commissioner of Labor to investigate violations, and proceed against violators.

More on the story.

Posted in Labor Law, Wage and Hour

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Iraq and Afghanistan Firefighters File Suit for Over $100M

On Tuesday, twenty-eight US firefighters filed a class action lawsuit against Wackenhut Services International, Kellog-Brown & Root, LLC (KBR) and Halliburton Corp, claiming fraud, conspiracy, and breach of contract arising out of their work in Afghanistan and Iraq.

The firefighters allege they were deceived into going overseas, not paid the wages and benefits they were promised, and threatened when they tried to complain. The 30 page complaint was filed in Federal District Court in Washington, DC.

The suit alleges that some 2,000 firefighters were wrongfully deprived of “lawful wages required by government contracts – including in-country pay, danger pay, on-call pay, up-lift pay, overtime, and other benefits and compensation”. The suit also alleges that the defendants billed the US government for hours worked by the firefighters for which they were never paid.

According to the complaint, firefighters were required to be on duty 24/7, but were only paid for 12 hours a day. They claim they were told there would be two shifts assigned each day, but when they arrived there was only one shift. The defendants required them to remain at work on-call with no pay for the other 12 hours.

The named plaintiffs were among those who opted out of a proposed arbitration settlement that was negotiated with the defendants back in 2010. The proposed settlement would have granted $1,500 to each firefighter and paid the attorneys who brought the claim $1,000,000. The plaintiffs opted out because their average lost overtime claims exceeded $40,000, exclusive of interests, costs, civil penalties, and attorneys fees – all of which are compensable under the FLSA.

The plaintiffs are seeking to recover compensable damages, statutory damages and penalties, plus over $100,000,000 in punitive damages. While it is a tough read, the complaint is pretty interesting.

Here is the complaint. Hill v Wackenhut

More on the story.

Posted in Civil Suit, FLSA, Politics, Wage and Hour, You Can't Make This Stuff Up

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Texas Refinery Firefighters File FLSA Suit for Overtime

Two former industrial firefighters at the port of Corpus Christi, Texas have filed a Federal lawsuit alleging they were wrongfully not paid overtime for all hours worked in excess of 40 hours per week.

Joe Dale Martinez and Fidencio Lopez Jr. worked for a privately owned firefighting cooperative group named Refinery Terminal Fire Co.  and owned by industrial companies including Calpine Corp., Citgo Corpus Christi Refinery, Diamond Shamrock’s Corpus Christi facility, Elementis Chromium, the Lyondell Chemical Corpus Christi plant, El Paso Corp., Koch Pipeline Co., Flint Hills Resources, the Port of Corpus Christi Authority and Valero Refining.

The suit seeks damages for all hours worked in excess of 40 hours per week, plus compensation for time they were required to be on-call, citing the Fair Labor Standards Act (FLSA). Most firefighters are familiar with the fact that the FLSA allows fire departments to exceed the 40 hour requirement for firefighters. In fact, firefighters can be required to work up to 53 hours a week prior to triggering the overtime requirement.  The little known provision that permits this is 29 USC §207(k).

The little known part of this little known provision is that it ONLY applies to public sector firefighter. Industrial firefighters and firefighter who work for private sector employers fall under the normal 40 hour per week requirements.

Here is a copy of the complaint.RefineryTerminalFireCo_Complaint_pdf

Here’s news cover of the suit.

Posted in Civil Suit, FLSA, Wage and Hour

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FLSA Overtime Suit Filed in Kansas City

A Kansas City, Missouri Fire Department EMT has filed a class action lawsuit against the city alleging that overtime pay for EMTs and paramedics has been improperly calculated.

Marissa Hermsen filed suit yesterday alleging that EMTs and paramedics should receive overtime compensation after working forty hours per week. The Federal suit was filed in U.S. District Court for the Western District of Missouri alleging a violation of the Fair Labor Standards Act (FLSA).

The crux of the problem appears to involve the FLSA’s §207(k) exemption that allows firefighter to work up to 53 hours per week (212 hours in a 28 day period) without triggering the overtime requirement. Since April, 2010, KCFD has been operating the city’s former MAST ambulance service that employs roughly  140 paramedics and 1,000 EMTs. As non-firefighters, the §207(k) exemption would not apply to EMTs and paramedics unless they are cross trained and serve as an “integral part of the public agency’s fire protection activities.”

The following is from the FLSA:

29 USC § 203. Definitions

(y) “Employee in fire protection activities” means an employee, including a firefighter, paramedic, emergency medical technician, rescue worker, ambulance personnel, or hazardous materials worker, who—

(1) is trained in fire suppression, has the legal authority and responsibility to engage in fire suppression, and is employed by a fire department of a municipality, county, fire district, or State; and

(2) is engaged in the prevention, control, and extinguishment of fires or response to emergency situations where life, property, or the environment is at risk.

The situation has caused considerable turmoil amongst EMS personnel who historically worked 40 hours a week. Here is a link to a story about some of the issues.

And here is a copy of the complaint that was filed yesterday. KansasCity

According to IAFF Local 42 President Louis Wright, the city’s practice does not appear to violate the FLSA and was thoroughly researched. More on the story.

Posted in Civil Suit, EMS, FLSA, Wage and Hour

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Pelham Firefighters Claim FLSA Violation

Firefighters in Pelham, Alabama have filed a lawsuit against the department alleging that their work schedule violates the Fair Labor Standards Act (FLSA). The act requires that firefighters who work more than 52 hours per week, or on average more than 212 hours in an 28 day (4 week) stretch, receive either overtime compensation or compensatory time off.

According to the suit, Pelham firefighters work a typical three shift schedule of 24 hours on, 48 hours off, which averages 56 hours per week. The problem is the city requires the firefighters to take compensatory time in lieu of overtime, and then restricts their opportunities to use that time when they request it.

The FLSA mandates that employers who use comp time in lieu of overtime (1) obtain the agreement of employees to accept comp time and (2) allow the employee to use the accrued time within a reasonable period of time after it is earned, provided it would not unduly disrupt operations.

The suit seeks class action status for all current and former firefighters in Pelham since 2003.

For more on the suit.

Posted in Civil Suit, FLSA, Wage and Hour

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Rockingham NC Overtime Suit Settled – $167k

In March 2009, ten Rockingham, North Carolina firefighters, all members of IAFF Local 4702, filed suit against the city of Rockingham alleging overtime pay issues and violations of Fair Standards Labor Act. The same ten firefighters were responsible for creating Local 4702 on October 1, 2008, and have since claimed to have been subjected to retaliatory discipline by the city administration.

Among other things, the case involved the right of off duty personnel to be compensated for being on-call, and subject to a strict immediate return to duty policy if needed for an alarm. After the suit was filed, it was amended to include additional allegations of retaliation.

Both sides have confirmed that the case has been settled for $167,000, with the firefighters receiving $93,000 in compensation and $74,000 in attorneys fees. The settlement cost the city roughly $30,000 out-of-pocket, with their insurance carrier paying the remainder.

Under the terms of the settlement agreement, the city admitted no wrongdoing or violations of the FSLA, and said the decision to settle was made for financial reasons.

More on the story.

Posted in Civil Suit, FLSA, Labor Law, Municipal Liability

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